WEST VIRGINIA RURAL HEALTH ASSOCIATION

West Virginia<= /st1:State> Rural Health Associati= on

Board of D= irectors Meeting – at Braxto= n Learning Resource Center <= /span>

May 19, 2008

(Approved 6/23/08)

Members Participating: Lew Hollow= ay, Jeff Graham, Michael Thompson, Alicia Tyler, Elaine Mason, April Vestal, Sandra Pope, Laura Welch, Sally Richardson, Patricia Crawford

Members Parti= cipating by Phone: Norma Bowyer, H= ilda Heady

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Not Participa= ting: Lynn McCormick, Jill McDaniel,= Lisa Scarberry

Agenda Items	Discussion	Board Actions
Call to Ord= er	Michael Thompson called the meeting to order at 10:14 a.m.
Roll Call	There were 10 members in attendance and 2 members attending via phone.
Minutes	Minutes of the 4/28/08 meeting were presented. Elaine Mason submitted a ch= ange as well as Michael.	Motion to approve minutes with changes ( Mason/Tyler) Motion passed
Treasurer&#= 8217;s Report	Elain= e Mason submitted the financial report through April 24, 2008. Membership dollars from the WVRH= C have not come in yet. These are expected shortly. The $150 membership income was from AHEC and no other income has come in for memberships but other memberships have come in since April 24 and will be reflected in the next report. Elaine explained to Sherry Ferrell that we are concerned as a Board about the amount of time it is taking to receive membership information f= rom the WVRHC (held in October 07).	Motion to approve report (Tyler/Pope) Motion passed .
Old Busines= s:
Membership = List Update	A revised version of the membership list was passed = out to the Board members. This list needs to go to the NRHA SAC as the updated list. Lew further indicated that= there are still 6 Board members whose dues for 2008 are not up to date. These members are Norma Bowyer, = Hilda Heady, Jeff Graham, Laura Welch, Jill McDaniel and Lisa Scarberry. If Board members attended the 20= 07 Rural Health Conference and indicated they wanted a free Association membership, they should contact Shawn Balleydier or Melissa Wheeler at OC= HS by calling 558-1327. Otherw= ise, please send in your membership dues as soon as possible.	Motion that those that = are on the membership committee work through the process of the goals of our relationship with OCHS and how we want to sit down with them and develop a relationship that is beneficial for both groups. (Pope/Graham) Motion passed.
WV Rural He= alth Conference	Michael said the last planning committee call was ca= nceled and the next call is scheduled for 5/28/08
Support Sta= ff (.2 FTE) Update	Michael said that he would be contacting Sherri Ferr= ell about further details of this position and how we could do this. The Board discussed that they wo= uld need assistance with mailings, sending files to the Board, keeping up with Membership/dues information.
NRHA Skill<= /st1:PlaceName> Building Workshop (Aug. 15-16)	Lew said he would attend if the Board felt it would = be good to do so. Additional f= ollow up at a later meeting.
NRHA Annual= Meeting (May 8-10) *West Virginia* *Gift Basket*	Attendees indicated the conference was good. The Association donated a basket= for the conference.
New Busines= s:
West Virginia Rx	Mich= ael introduced guests Shana Phares and Brenda Dane.&nbs= p; Information was provided to the Board on this program. The website for information is www.pharmacycouncil.wv.gov Bren= da Dane is the Director for WVRx. WVRx= will be presenting at the WV Rural Health Conference. Michael inquired as to what the representatives needed from the Association. The board thanked Shana and Bren= da for their presentation. Patti suggested taking this presentation to the same areas as the forums were presented. Sally said we co= uld use the same network to bring this information to communities. Alicia said she liked the idea t= hat the Association could be part of the solution to some of the issues broug= ht up at the forums.	Motion to support WVRx = in an active way and be listed on the website as a partner with them. Work together to partner and spo= nsor with them to get the message out in community forums. (Crawford/Welch) Motion passed.
National Alliance for Nut= rition and Activity	Mich= ael asked if the Association would be interested in endorsing the Alliance.	Motion to endorse (Pope= /Mason) Motion passed.
Strategic P= lanning	Elai= ne recommended Judy Sedgeman who has quite a bit of experience in this area = as a possible facilitator. Alicia mentioned Becky King for Board development issues. Sally mentioned Nancy Tolliver.<= span style=3D'mso-spacerun:yes'> Lew mentioned Tricia Kingery fro= m the St. Albans area who did some work for his group.<= span style=3D'mso-spacerun:yes'> Michael suggested using informat= ion from the community forums and other work the Association has developed in order to assist us in setting priorities and strategic planning. We need to have some concrete go= als and these should include membership, partnering opportunities etc. Elaine said that there nee= ds to be a lot of work done by the facilitator prior to the actual session. Sally suggested a review of the mission/goals of the Association. Leslie Stone did the last session with the Board. Elaine also suggested we look at= our operational issues. Other suggestions were communication improvement and looking at ways to interfa= ce with other groups in a positive manner and becoming more of a clearinghou= se for organizations and individuals, and discussion of stakeholders. Suggestions were to do the sessi= on prior to the Rural Health Conference.&nb= sp; The Board agreed it should be a one-day event with possibly dinner= and some activities the night before? The Board suggested Sunday night August 24 and all day August 25. = Possible locations were Day= s Inn in Flatwoods or Stonewall Resort.	Patti and Lew will look= at the facilitators, cost and availability and inform potential facilitators of = the topics to be addressed during the Board retreat. Information on potential facilit= ators will be brought to the Board at the next meeting. April agreed to look at locations for the Board Retreat. Motion to check on avai= lability and cost and report at the next meeting. (Richardson/Welch) Motion passed.
Communicati= on Chair Resignation	Mich= ael said Alicia has resigned as chair of communications. Michael asked for a volunteer. Sandra volunteered to be chair o= f the Communications Committee.	Sandra Pope was recogni= zed as the new chair of the Communications Committee
Mission to Charleston WVPCA<= /o:p> DHHR	Disc= ussed under Membership
Open Discus= sion
Committee R= eports
Membership/= Communications	Discussed earlier in the agenda
Fundraising=	Membership: Jeff, Lisa (co-chairs)
Nominations= & Election Process	Patti said she would work with the nominations committee, historically comprise= d of past WVRHA presidents to identify potential board of directors’ candidates. The mechanism for nominations and elections needed to be circulated to the general membership 60 days before the election. P= atti asked for clarification of which members on the 2008 membership list that would be eligible for board nomination. Sandra Pope clarified that = all names included on an annual membership list are eligible to meet the one = year WVRHA membership requirement to be nominated for the board.
Policy=	Hilda said the Mid-Atlantic Roundtable report has be= en received. She will send to Michael for distribution to the Board.&n= bsp; States participating were Delaware, Maryland, New Jersey, Pennsylvania, and Virginia. Mid-Atlantic Rural Health Allian= ce was the proposed name. If you h= ave any questions, please email Hilda with questions. Patti asked about the possibility of getting a pdf o= f the community forums up on the website. She felt this would be important to be available especially if we = were going to do further work with it.	Hilda will send Mid-Atlantic Roundtable report to Mi= chael for distribution to the Board.
Adjournment=	Meeting adjourned at 1:36 pm.	Motion to adjourn (Pope/Mason)

Submitted by:= April Vestal

Future Meetin= g Dates: Monday, June 23, 2008 – Conference Call at 10AM

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