WEST VIRGINIA RURAL HEALTH ASSOCIATION

West Virginia<= /st1:State> Rural Health Associati= on

Board of D= irectors Meeting – at Braxto= n Learning Resource Center <= /span>

March 24, 2008

(Approved 4/28/08)

Members Participating: Patri= cia Crawford, April Vestal, Michael Thompson, Jill McDaniel, Lew Holloway, Jeff= Graham, Norma Bowyer

Members Parti= cipating by Phone: Lisa Scarberry,= Lynn McCormick, Alicia Tyler, Elaine Mason, Sandra Pope

&nbs= p;

Not Participa= ting: Laura Welch, Hilda Heady, Sally Richardson

Agenda Items	Discussion	Board Actions
Call to Ord= er	Michael Thompson called the meeting to order at 10:18 am.
Roll Call	There were 7 members in attendance and 5 members att= ending via phone.
Minutes	Minutes of the 2/25/08 meeting were presented.	Motion to approve minutes ( McCormick /Holloway) Motion passed
Treasurer&#= 8217;s Report	The F= ebruary 2008 financial report was reviewed and approved. The cash summary was included in= this and future reporting as requested. The $9,500 from NRHA must be spent by the end of November. Dollars for the forum should als= o be expended for this activity.	Motion to approve report (Holloway/Mason) Motion passed Hilda and Sally will be asked to provide a report on= the mailings from the forums that need to go out.
Old Busines= s:
Mid Atlantic Roundtable Update	Michael Thompson said dates for this meeting were be= ing set and he was making plans to attend, will listen and obtain information= .
Membership = List Update	Lew Holloway said that he had been working with Apri= l and Lisa Scarberry. They have c= ome up with a list of members for 2007 and have also developed a list of those w= ho were previous members of the Association over the last several years. These individuals and organizati= ons will be mailed a letter from Michael along with a membership form asking = for them to renew their membership. Several members of the Board will need to renew thei= r 2008 memberships. If you did not attend the 2007 Rural Health Conference, you will need to pay your 2008 registration fee. You may c= ontact Lew Holloway if you have any questions about your membership. Suggestion from the Board that attendees at the WVRH= C fill out separate registration form, have this collected at the registration d= esk, send an invoice to OCHS for those who have elected to have the free membership. Invoicing of pa= st members and organizations who have not paid for the next year’s membership fee should be invoiced in January by the Membership Committee. This would need = to be approved by OCHS.	Michael Thompson will s= ign letters at today’s meeting and these will be mailed out to individu= als and organizations (140 in total) asking them to renew their memberships.<= /p> Michael will set up a m= eeting with Nancye Bazzle regarding an MOU and requests regarding membership to = the Association and the process for 2008.
Strategic D= irection Update	Michael said he had discussed informally with severa= l Board Members about the strategic direction of the Association. Are there different constituency groups the Association could develop cooperative agreements? Jeff said the Free Clinic Associ= ation will be doing a small conference April 10-11. Could the Association have a dis= play during this conference? Sev= eral Board Mmbers indicated there was a lot to choose from and rural hospitals and clinics had to be very choosy about conferences they attend and how they spend dollars in this area. It is important we be able to point people in the right direction who are interested in rural health issues. Jeff Graham suggested looking at Families USA who has done a lot of studies in this area.	Elaine, Alicia, Michael= , Jill, Norma and Sally will develop a Strategic Access Sub-Committee to look at access issues and what can be done to address these through collection of data and other resources.
Treasurer E= lection	Michael said he would like to nominate Elaine Mason = as Treasurer for the Association. Elaine said she would do her best in the position.	Motion to accept Elaine= Mason as Treasurer (Pope/Bowyer) Motion passed
WV Rural He= alth Conference	Michael said this was discussed previously. He did speak with Shawn Balleydi= er and they have approved his participation on the WV Rural Health Conference Planning. The committee wil= l be holding conference calls for the remainder of the year. The date for the conference has = been changed to Oc= tober 28-30, 2008 at Glade Springs Resort.
Support Sta= ff (.2 FTE) Update	Michael said he had put this on hold.	Michael said he would t= alk with Sherry Ferrell about the exact costs for this position.
MOU With WV= PCA Update	Michael said he had signed this and it is in place.<= /p>
NRHA Skill<= /st1:PlaceName> Building Workshop (August 15-16)=	Michael said that even with the stipend from NRHA, t= his would still cost the Association quite a bit. The workshop is in San Diego. Michael said he would be unable = to attend but asked the Board if they would like to have someone attend. Currently $500 is budgeted to sp= end for this workshop and we are eligible to receive a $750 stipend from NRHA= in addition.	The Board suggested sen= ding Lew Holloway to attend this as he is the President-Elect if it is cost-effect= ive and if he is able to attend.
New Busines= s:
NRHA Annual= Meeting (May 7-10)	Mich= ael said the meeting is being held in New Orleans and he was planning to attend.
Open Discus= sion
Committee R= eports
Membership/= Communications	These committees are going to meet separately. Membership will be chaired by Le= w and Alicia will be chairing Communications.&= nbsp; Michael said this committee would be separate from this point forward. Michael will call = Alicia about this.	Communication committee should look at the brochure = and make any needed changes to this.
Fundraising=	Jeff said he and Lisa had met briefly and Jeff would= like to have a conference call with the committee.
Nominations= & Election Process	Patti said as Past President, she would be heading u= p this committee. If you would lik= e to participate, please let her know.
Adjournment=	Meeting adjourned at 11:55 am.	Motion to adjourn (Thompson/Bowyer)

Submitted by = April Vestal

Future Meetin= g Dates: April 28, 2008 Conference Call at 10 a.m.

&nbs= p;