West Virginia Rural Health Association

Board of Directors Meeting – at Braxton Learning Center

September 24, 2007

 

Members Participating:         Elaine Bowen, Norma Bowyer, Patricia Crawford, Susan Griffith Chapman (via phone), Jeff Graham, Hilda Heady,                                                  Lew Holloway, Mazharullah Shaik, Michael Thompson, Alicia Tyler, April Vestal, Sally Richardson    

           

Not Participating:                   Sara Jane Gainor, Lynn McCormick, Phil Schenk

Guest Participating:  Sandra Pope   

 

Agenda Items

Discussion

Board Actions

Call to Order

Patricia Crawford called the meeting to order at 10:00 am. 

 

Roll Call

There were 12 members and 1 guest in attendance.

 

Minutes

Minutes of the 7/23/07 conference call meeting were presented and approved.

Lew Holloway clarified that the 7/23/2007 minutes should read “$5,000 from Northern RHEC   for forums” because these funds were not designated for specific forum sites. The minutes were changed to reflect this.

Motion to approve minutes

( Tyler/Heady)

Motion passed

Amendment to change 7/23/07 minutes

(Holloway/Heady)

Treasurer’s Report

Members reviewed the July 2007 financial activity report. 

Susan Chapman noted that there were no expenses reported in the August financial report.

The treasurer’s report will be changed to reflect a change in the Y-T-D $646.77 which includes the addition of $120.00 spent in July.

 

Motion to approve July treasurer’s report (Heady/Vestal)

Motion passed

Motion to approve August treasurer’s report

(Vestal/Tyler)

Motion approved

Old Business:

 

 

WVRHA Community Forum Fundraising

 

A total of $10,700 donations plus TA budget ~ $2,900

WVRHA thank you letters will be sent to donors, Preston County Economic Development Authority, and each RHEP and AHEC.

 

 

New Business:

 

 

WVRHA Community Forum

Update

Outstanding Expenses –

  • Invoices have been received from several entities for forum costs and are still in process.
  • Communications will sent to each sponsoring organization to request they send WVRHA an invoice for any outstanding expenses. Reimbursement of staff time is optional. After direct costs are paid, there may be central funds left to pay for additional expenses.

Preliminary Prioritization –

  • The board reviewed the preliminary summary of top issues for each forum site.
  • A report will be provided by the WV Institute for Health Policy Research.
  • It was suggested that the Policy Committee develop recommendations.
  • A report will be given to legislators.

 

Silent Auction at WVRH Conference

·        A Silent Auction flyer was provided to board members to solicit donated auction items from business owners.

·        Board members volunteered times to staff the auction room during the conference.

·        Norma will contact RHA for a donation of the 2008 annual meeting registration.

·        Auction items may be dropped off at Jeff Graham’s office (Beckley), Hilda Heady’s office (Morgantown) or Phil Schenk’s office (Charleston).  Sandra will publicize this.

·        Jeff Graham is working on a donation of a golf outing from Glade Springs. This may involve some of the approved $500 WVRHA funds.

·        Members were encouraged to bring items that fit into the “Christmas in October” theme.

 

WV Rural Health Conference Update

·        Early registration ($180) and lodging ($115/night) ends 9/30/07.

·        WVRHA will be a yellow ribbon level partner at $1,500 and receive a ¼ page ad in the conference program. 

·        Nominations for the Governor’s Awards are due 9/24/07. Sandra will check to see if the deadline is extended and will send communication out to encourage nominations.

      We need to gather information/feedback on next year’s awards.

 

 

 

SAC Update/TA Grant

·        Deadline for this year’s TA grant report 11/29/07. Patti Crawford (president) and Michael Thompson (president-elect) will develop the proposal and a job description for support staff. Patti requested that board members send her ideas regarding the direction for staff support. Sandra volunteered to help.

·        Patti noted that we did not receive approval for the additional TA grant. We were told our proposal did not meet the criterion (board development, etc.)

 

Other Issues

·        Patti mentioned several proposed bills related to rural health (e.g., SCHIP).

·        The next issue of Rural Roads is on mental health. The deadline for articles is 11/13/07.

·        Sally Richardson was contacted by Wayne Speigel, president of the WV Central Fill Pharmacy Board, an independent, not-for-profit organization to connect pharmaceutical manufacturers and health care providers. Wayne would like to give a presentation to the WVRHA board for possible endorsement and support.  Jeff Graham is an ad hoc member. He clarified this is an IPAP program and the governor is planning an announcement. Sally will contact Dr. Speigel to let him know we will wait until the governor’s plan is announced.

·        Hilda Heady noted that Modern Health Care is doing a 11/5/07 issue on veteran’s health.

·        Board members updated their contact information.

·        Dr. Shaik brought to our attention that Wheeling Jesuit’s Healthy WV Program is willing to provide free electronic medical records software and technical support to WVRHA members. Dr. Shaik will draft – with input from Patti, Michael, and Hilda – a communication on the program to send to WVRHA members. It will be clearly worded that the information is provided as a benefit to members.

 

Upcoming Board Elections
  • The WVRHA By-laws state:

“Section 4.      Election/Appointment/Term.    

A. The Board of Directors shall be elected by the membership of the Association and shall take office at the beginning of the next calendar year.  To be eligible to run for a seat on the Board, an individual must have been a member of the Association as an individual or as appointed representative from an Organization for at least one year prior to the beginning of the term of office.  The mechanism of nominations and elections shall be determined by policy of the Board and shall be circulated to the membership at least sixty (60) days in advance of an election. 

B. All members of the Board shall serve staggered two-year terms with the exception of the President, President-Elect and Past President who will serve one-year terms.  Election shall be determined by a majority vote of the membership.

C. Any Director may succeed him/herself but may not serve more than two terms in succession with the exception of the President, President-Elect and Past President.”

  • The membership elects board members and the board elects its own officers. 
  • The terms of 7 board members expire in 2007. Sally Richardson, Susan Chapman, Norma Bowyer, and Lew Holloway are willing to serve again.
  • Phil Schenk and Sara Jane Gainor are term limited and will go off the board.
  • Patti will work with Sara Jane to update the board list and Sandra Pope will send the information out to the membership. The Membership Meeting 10/23/07 from 5-6 pm agenda will include a president’s report, committee reports, and nominations from the floor.

 

Adjournment

Meeting adjourned at 1:23 pm.

Motion to adjourn

(Thompson/Heady)

 

Submitted by Elaine Bowen

Approved by board 10/23/07.

 

Future Meeting Dates: 

 

October 23, 2007 from 9:00 – 10:30 am at the WV Rural Health Conference

November 26, 2007 conference call

December - - TBA - - if necessary