West Virginia Rural Health Association

Board of Directors Meeting – Via Conference Call

February 20, 2007

Members Participating: Norma Bowyer, Susan Chapman, Patricia Crawford, Sara Jane Gainor, Jeff Graham, Hilda Heady, Lew Holloway,

Sally Richardson, Mazharullah Shaik, Phil Schenk, Michael Thompson, Alicia Tyler, April Vestal

Guests Participating: Sandra Pope

Not Participating: Elaine Bowen, Lynn McCormick

Agenda Items	Discussion	Board Actions
Call to Order	Patricia Crawford called the meeting to order at 10:00 am.
Roll Call	There were 12 members and one guest in attendance.
Minutes	Minutes of the 1-22-07 meeting were presented for approval. Name spelling corrections were made.	Motion to approve minutes as corrected (Tyler/Heady) Motion passed
Treasurer’s Report	Susan Chapman presented the new format for a Budget/Financial Statement. There was discussion related to the RHA TA Grant - the budget line item training and education – this $4,260 represents a total of RHA TA carry-over $1,280 and Activity 4 – New membership dues were 28 (Sandra Pope)	Motion to approve treasurer’s report (Gainor/Richardson) Motion passed
Old Business:
Confirmation	Michael Thompson was confirmed as president elect.	Motion to confirm Thompson as president elect (Heady/Chapman) Motion passed unanimously
Rural Health Policy Advocacy Training	Patricia Crawford presented the evaluation results from the Rural Health Policy Advocacy Training February 6, 2007. Total attendance was 61, excluding staff (37 non-members and 33 WVRHA members.) Attendees will receive follow-up information on WVRHA membership. The invoice of $787.66 for Alan Morgan’s services was approved and sent to the WVPCA. The Marriott’s preliminary bill is $2,267.62.	Invoice of $787.66 to pay Alan Morgan was approved
SHEC Conference Update	Lew Holloway reported. There did not appear to be a strong consensus for the WVRHA sponsoring a speaker due to the lack of current similar areas of the two organizations. The WVRHA is interested in exhibiting at the conference.
New Business:
NRHA Policy Institute	Norma Bowyer, Louise Reese, Melissa Wheeler, Sally Richardson, Nancy Melton, Sandra Pope, Hilda Heady and Patricia Crawford will attend the NRHA Policy Institute February 26-28 in Washington, D.C. Board members shared comments on this event.
WVRHA BOD Strategic Planning Meeting	On March 26, 2007, the board will meet at the Braxton Learning Resource Center to discuss the WVRHA Strategic Plan. Signed job descriptions are needed from every WVRHA board member.
Committee Updates:	President Patricia Crawford provided information about the committees and encouraged all board members to be on one or two committees. All committees are encouraged to have a meeting or conference call prior to the March 26, 2007 board meeting.
Policy	After much discussion, it was agreed that there be co-chairs of the Policy Committee. Sally Richardson recommended Hilda Heady and Hilda agreed to serve. Policy Committee members include Lew Holloway, Sara Jane Gainor, Patricia Crawford, Phil Schenk, Michael Thompson, Norma Bowyer, Charlotte Flanagan, Mary Fitzgerald, and Nancy Tonkin. No update.	Hilda Heady was confirmed as co-chair
Membership	April Vestal is the 2007 chair and committee members include Sara Jane Gainor, Sandra Pope, Jeff Graham, Amber Crist, Carmella Walker, and Patricia Crawford. Update - There is a total of 100 voting members, including 85 individual, 5 organizational memberships, and student membership.
By-laws	Sara Jane Gainor is the 2007 chair and committee members include Jeff Graham and Patricia Crawford.
Communications	Alicia Tyler is the 2007 chair and committee members include Sharon Giles, April Vestal, Dr. Shaik, Lew Holloway, Elaine Bowen, Patricia Crawford, Haylee Heinsberg, and Dave Brown. Update - The committee will meet to determine dates for the Strategic Plan. A newsletter article was submitted to OCHS for a proposed publication. Alan Morgan was given approval to post his presentation on the WVRHA web site. Additional updates are completed.
Fundraising	Phil Schenk is the 2007 chair and committee members include Lisa Scarberry, Susan Chapman, Patricia Crawford, Dr. Shaik, and Jeff Graham. Dr. Shaik will forward any opportunities to this committee. Update – Committee will meet soon to plan the WVRHC silent auction.
Nominating	Sara Jane Gainor is the 2007 chair. Committee members by virtue of being past or current president are Sandra Pope, April Vestal, and Patricia Crawford. No update.
WV Rural Health Conference	The first planning meeting was February 2, 2007. Bids were conducted by the Office of Community Health Systems for conference location. Committee selected Glade Springs Resort outside Beckley, WV. Conference chair nominations were solicited, and Jennifer Plymale and Dick Meckstroth were mentioned. Sara Jane Gainor, April Vestal, and Patricia Crawford represent the WVRHA on the 2007 conference planning committee.
Other Business:	Hilda Heady noted that Sally Richardson received an award for community leadership from the Charleston YWCA. All gave congratulations to her.
Adjournment	Meeting adjourned at 11:20 am.	Motion to adjourn (Richardson/Heady)

Notes taken by Susan Chapman

Approved by Board 3/26/07

Please Note Future Meeting Dates:

March 26, 2007 Braxton LRC (lunch provided)

April 16, 2007 conference call

May 31, 2007 Braxton LRC

June 25, 2007 conference call

July 23, 2007 Braxton LRC

August 27, 2007 conference call

September 24, 2007 Braxton LRC

October 23, 2007 WV Rural Health Conference, evening meeting prior to conference

November 26, 2007 conference call

December - - TBA - - if necessary