West Virginia Rural Health Association

Board of Directors Meeting – Via Conference Call

January 22, 2007

 

Members Participating:              Elaine Bowen, Norma Bowyer, Susan Chapman, Patricia Crawford, Sara Jane Gainor, Jeff Graham, Hilda Heady,

                                                Lew Holloway, Lynn McCormick, Mazharullah Shaik, Phil Schenk, Michael Thompson, Alicia Tyler

Guests Participating:              Sandra Pope, Nancye Bazzle

Not Participating:                         Sally Richardson, April Vestal

 

Agenda Items

Discussion

Board Actions

Call to Order

Patricia Crawford called the meeting to order at 10:00 am. 

 

Roll Call

There were 13 members and two guests in attendance.

 

Minutes

Minutes of the 11-27-06 meeting were presented for approval.

Motion to approve the minutes (Heady/Holloway)

Motion passed

Treasurer’s Report

Patricia Crawford reported a current bank balance of $16,449.63. There are outstanding

obligations, including reimbursements for printer supplies to AHEC program office, the WV Tax Department, Sara Jane Gainor (board gifts,) and Derek Day (website maintenance.)

Motion to approve the treasurer’s report (Chapman/Heady)

Motion passed

Board Orientation

·       Past President Sara Jane Gainor gave an overview of 2006 major accomplishments:

  1. Worked to improve relationships with the Office of Community Health Systems (OCHS)
  2. Plans are underway for community forums
  3. We have a contract with the WV Primary Care Association with fiscal management
  4. There was some board turnover. Patti Crawford stepped up to President-Elect when Al Michaels resigned
  5. Sharon Giles, Sara Jane Gainor, and Al Michaels attended NRHA Skill Building Workshop and it was very beneficial.
  6. The Silent Auction at the WV Rural Health Conference was a success and will be continued

·       Patti Crawford will send an orientation packet to board members. This will include the by-

      laws, committee information, a job description, NRHA Technical Assistance application, and

      Sara Jane Gainor’s overview.

·       Please note the NRHA Skill Building Workshop is June 14-15, 2007 in New Orleans.

 

Election of Officers

Patricia Crawford opened the meeting for nominations for Secretary, Treasurer, and President-Elect. These would be one-year terms. The WVRHA by-laws allow anyone to serve as an officer and do not stipulate that an officer have been on the board any length of time.

 

Elaine Bowen was elected as Secretary. Susan Chapman was elected Treasurer. However, the position of President-Elect was not filled and needs to be secured at the next board meeting.

Motion to nominate Elaine Bowen as Secretary

(Heady/Tyler) Motion passed unanimously

Motion to nominate Susan Chapman as Treasurer

(Schenk/Heady) Motion passed unanimously

Rural Health Policy Advocacy Training

The Rural Health Policy Advocacy Training is February 6, 2007 at 10:30-3:00 pm at Charleston Marriott Town Center. Alan Morgan is the presenter.  There is a maximum attendance of 75. 

Board members are encouraged to register by contacting Carmella Walker at Cwalker@hsc.wvu.edu .

 

Rural Health Day at Legislature

Rural Health Day at the Legislature is February 5, 2007.

There will be joint displays from WVAHEC/WVRHEP centers and consortia as well as a CARDIAC screening for legislators.  Patti would like to have WVRHA display setup with membership applications and flyers for Rural Policy Training on February 6.

 

NRHA Policy Institute

The NRHA Policy Institute is February 26-28, 2007 in Washington, DC. The hotel deadline is 1/22/07 and early bird registration is 2/1/07.  Cost is $395 for members and $695 for non-members. Patricia Crawford will coordinate the hill visits. Hilda Heady, Sandra Pope, and Norma Bowyer will attend. NRHA will inform Patti of others from WV who are registered. Patti did not realize State Association Council (SAC) meeting would be scheduled for 8 am on Sunday February 25. Norma Bowyer volunteered to help Patti.  Norma Bowyer will attend the Sunday 8:00 am SAC meeting and Patti will try to adjust her travel schedule to be there as well.  Hilda Heady suggested we have a 1-page brief to present to legislators.

 

NRHA TA Application

Patricia Crawford mentioned the application. It will be in the board packet. Please review it.

 

New Committee Chairs & Updates:

Patricia Crawford asked board members to review committee information in their packet. It

includes a job description for WVRHA Board of Directors. She stressed the importance of

members actively participating and serving on at least one committee. After reviewing the job

description, sign and mail, fax or email to Patricia Crawford.

 

Policy

Sally Richardson will serve as 2007 chair. Nancy Tonkin will also serve on the committee.

 

Membership

April Vestal will serve as 2007 chair.

 

By-laws

Sara Jane Gainor will serve as 2007 chair. No changes were made in the by-laws last year.

 

Communications

Alicia Tyler will serve as 2007 chair. Alicia Tyler reported that she and Sharon Giles reviewed the

website. There is a need for website content management (so information can be added without

having to go through Derrick Day.) Susan Chapman has information on this and will forward to

Alicia.

 

Fundraising

Phil Schenk will continue to serve as chair. He asked the board for guidance on specific

fundraising needs. They plan to have a Silent Auction at the October WV Rural Health Conference,

with a goal of $2,500-3,000.

 

Nominating

Sara Jane Gainor will serve as 2007 chair.

 

Future Meeting Dates

Patricia Crawford suggested these future meeting dates:

  • February 20, 2007 conference call
  • March 26, 2007 Braxton LRC
  • April 16, 2007 conference call
  • May - - TBA - - Braxton LRC (subsequent email board canvas decision of May 31)
  • June 25, 2007 conference call
  • July 23, 2007 Braxton LRC
  • August 27, 2007 conference call
  • September 24, 2007 Braxton LRC
  • October 23, 2007 WV Rural Health Conference, evening meeting prior to conference
  • November 26, 2007 conference call
  • December - - TBA - - if necessary

 

Other Business:

Patricia Crawford suggested that the March 26 meeting focus on strategic planning.

 

Community Forums

Patricia Crawford will contact Sally Richardson about progress on the forums.

 

State Health Education Council of WV Annual Conference

Lew Holloway reported on the SHEC Conference April 30-May 2, 2007 at the Morgantown Waterfront Place. SHEC is securing speakers and sessions related to tobacco, healthy living, and asthma tracks. WVRHA wants to sponsor a speaker (e.g., paying speaker expenses – no specific dollar amount has been discussed.) We need to decide on topic and speaker and let them know (SHEC committee has a conference call 2/22.) There was discussion about asthma (World Asthma Day is May 1st.) Lew Holloway will pull together an ad hoc committee to make a decision about the SHEC speaker sponsorship.

 

Adjournment

Meeting adjourned at 11:36  am.

 Motion to adjourn (Holloway)

 

Please Note the Next Meeting Date:  February 20, 2007 via conference call

 

Submitted by Elaine Bowen, Secretary