WEST VIRGINIA RURAL HEALTH ASSOCIATION

West Virginia<= /st1:State> Rural Health Associati= on

Board of D= irectors Meeting – Via Conference Call

November 27, 2006

Members Participating: Elaine Bowen, Nor= ma Bowyer, Susan Griffith-Chapman, Patricia Crawford, Sara Jane Gainor, Sharon Giles, Sally = &nb= sp; = &= nbsp; Richardson, Phil Schenk, Alicia Tyler, April Vestal

Guests Participating: <= span style=3D'mso-tab-count:1'> = Sandra Pope, Nancye Bazzle

Not Participating: = Susan Anderson Borror, Sister Rebecca Fidler, Lew Holloway, Dave Sotak

Ag= enda Items	Di= scussion	Bo= ard Action
Call to Order	Sara Jane Gainor ca= lled the meeting to order at 10:00 am.
Roll Call	There were nine mem= bers and two guests in attendance.
Minutes	Minutes of the 10-2= 4-06 meeting were presented for approval.	Motion to approve t= he minutes (Richardson/Crawford) Motion passed =
Treasurer’s Report=	Sharon Giles reported there was no financ= ial activity since October. Current balance is $16,845.63. Within a week, small details about the fu= nds transfer arrangements will be worked out with the WV Primary Care Association.
Old Business:
SHEC Conference	Sara Jane Gainor talked with Sharon Brinkman-Windle. WVRHA will sponsor a plenary session (on something exciting.) Sponsorship will likely involved paying speaker expenses.= In addition, we would like to sponsor an exhibit to promote membership. We will offer SHEC participants a spe= cial reduced membership fee for WVRHA. Sara Jane will let Lew Holloway know what= we decided and ask him to meet with the SHEC Planning Committee and rep= ort back.
Advocacy Training	Sandra Pope followed up on a previous dec= ision to ask Alan Morgan to do an advocacy training. Alan can do it Tuesda= y, February 6, 2007. (Note: Mon= day, February 5 is Rural Health Day at the Legislature.) Location to = be determined. Community partners will be invited to participate. We may need to pay Alan’s mileage (from northern VA.) It may be beneficial for the WVRHA board = to meet with him either before or after the training. Sandra will ask A= lan if his schedule is flexible enough to accommodate this. The Policy Committee (Sally Richardson) w= ill talk with Ann Stottlemyer about logistics. Membership and Communications Committees = will need to meet about publicizing the event. A future conference call will be held to = work out details. Sara Jane Gainor commended Sandra for her leadership on this.	Motion to move forward with advocacy training (for WVRHA members/public) and ses= sion with legislators (Crawford/Tyler) Motion passed
New Business:
NRHA TA Application=	Sara Jane Gainor emailed the application to bo= ard members. Patricia Crawford will be the contact person. Sara Jane will send it in.<= /span>
Other New Business = – Potential Resignation	Patricia Crawford was contacted by Susan Anderson Borror. Susan has a new position at = Pocahontas H= igh School and it will be difficult for he= r to participate in the WVRHA Board of Directors. She plans to send a let= ter of resignation to Sara Jane Gainor. This will be the 7^th vacancy. According to the Bylaws, the board needs to appoint someone= to fill the vacancy. Once Susan’s letter is received, the board m= ay appoint someone.
Other New Business = -	Sandra Pope brought up an idea originally suggested by Beverly Walter at the WVRH Conference following Senator Rockefeller’s presentation. The idea was for someone to take t= he lead to develop a database of quality initiatives in WV. = Discussion ensued. Points were made about= a similar initiative and the need for a resource center. At this point= , it is not clear that the WVRHA has the capacity/resources to do this. We need to focus on the community forums. Our role may be more appropri= ate in facilitating or enabling to get together the right people and the right resources. The first steps may be to clarify what we can do, t= hen meet with Beverly Walter and others. Phil will lead a task group on this. Sara= Jane Gainor, Sandra Pope, Sally Richardson, Patricia Crawford, and Susan Griffith-Chapman will help. The group will meet after the first of t= he year.
Committee Reports -=
Nominations	April reported that 11 nominations were received by the 11/1= 7/06 deadline. Membership dates and eligibility requirements are being checked for each candidate. Letters will be sent to any who is not eligible, encouraging them to become a member and apply again.<= /o:p> Ballots will be prepared to mail to the membership for voting.
Fundraising	Phil Schenk reported a $1,700 Silent Auction p= rofit. Thanks to Lisa Scarberry for all her hard work on it. It was deemed a success. We will build = on this success next year.
Membership	Membership reminders will be sent to members. Information will be included on how members can be involved (e.g., committees.)
Bylaws	No report
Communications=	Sharon reported that she and others plan a lot of ac= tivity for next year.
Policy	Sally Richardson provided an update on community forums. She met with Beverly Walter on funding and possibly matching funds from other sources. Benedum may consider a proposal at their March meeting. Sara Jane pointed out that we expect to h= ave about $5,000 to $6,000 to support the forums (Silent Auction and RHA= TA grant.) Sara Jane Gainor and Patricia Crawford wi= ll be included in future emails and meetings of the Policy Committee.=
Future Meeting Dates	When the Board meets 1/22/07, future meeting d= ates will be set.
Adjournment	Meeting adjourned a= t 11:39 am.

Please Note Next Meeting Date:

January 22, 2007 at 1= 0 am at the Braxton Learning Resource Center

Submitted by Elaine B= owen, Secretary

Approved 1/22/07=