WEST VIRGINIA RURAL HEALTH ASSOCIATION

West Virginia<= /st1:State> Rural Health Associati= on

Board of D= irectors Meeting – Braxton Learning Resource Center

September 25, 2006

Members Participating: Elaine Bowen, Sus= an Chapman, Patricia Crawford (by conference call), Sister Rebecca Fidler, Sara Jane Gainor,

Sharon Giles, Lew Holloway, Sally Richardson, Ph= il Schenk, April Vestal

Guest Participating: Sand= ra Pope

Not Participating: = Susan Anderson Borror, Dave Sotak, Alicia Tyler<= o:p>

Ag= enda Items	Di= scussion	Bo= ard Action
Call to Order	Sara Jane Gainor ca= lled the meeting to order at 10:15 am.
Roll Call	Elaine Bowen called= roll. There were ten members and one guest in attendance.
Minutes	Minutes of the 8-24= -06 meeting were presented for approval.	Motion to approve t= he minutes (Holloway/Richardson) Motion passed =
Treasurer’s Report=	Sharon Giles presented the report. There = was a balance of $ 16,926.63 for 9/25/06 Several bills have been received (e.g. printing WVRH Conference insert, sponsorship for WVRH Conferen= ce) and one new individual membership was noted. S= haron will call a Financial Committee meeting.= S= haron has organized the financial records to g= ive them to the Primary Care Association. Reimbursements and stipends for the NRHA = Skill Building Workshop are still outstanding; Sharon will work on this.	Motion to approve t= he Treasurer’s Report (Vestal/Chapman) Motion passed<= /o:p>
Old Business:
Rural Health Confer= ence	· &nbs= p; Sandra Pope reported that $1,500 was spent on a ½ page ad and exhibit space. · &nbs= p; Some conference schedule changes were made. Se= nator Rockefeller speaks Friday 1-3 pm. · &nbs= p; The Board will meet Tuesday prior to the confe= rence at 5:00-7:30 pm at Stonewall Resort. · &nbs= p; April Vestal and Sharon Giles will work on a giveaway to go with the exhibit (imprinted M&Ms or apples.) · &nbs= p; Lodging rates are: Tuesday conference rate and Frid= ay $179. · &nbs= p; Moderators will be notified soon. <= /span>
Rural Health Issues= Meeting	Plans have begun for a series of four com= munity forums. The goal is to gather broad input that leads to recommendati= ons for legislative impact. A meeting Tuesday, September 19, 2006 inv= olved 24 from various organizations. Members discussed the meeting. It was productive and seemed to garner support. Six priority issues were selected. See attached notes. Sally Richardson presented a proposal fro= m the WVU Institute for Health Policy Research for the tasks and costs of conducting the community forums. It was recommended that the Policy Commit= tee create a Request for Proposals. It may be possible to solicit sponsorship= to help with costs for the sessions. Susan Griffith Chapman will contact Benedum to explore their interest in supporting these. Susan Griffith Chapman suggested that the information (process, format, organization, etc.) from recent EMS public meetings may be useful as guidanc= e. A final report on the forums will set the agenda for a larger statewide meeting.
New Business:
WVU Job Fair	Communication from Elaine Mason requested= our sponsorship of the WVU Job Fair on November 2, 2006 from 10 am-2 pm = at WVU Health Sciences. WVRHA will provide membership brochures a= t the registration table.	Motion to sponsor the WVU Job Fair (Richardson/Schenk) Motion approved
Annual Membership M= eeting Agenda	The WVRHA Membership Meeting is Wednesday, October 25 from 5:15-6:15 pm. Member packets will include the brochure,= community forum information, financial report, and committee accomplishments.<= o:p> Agenda will include a President’s r= eport. Sandra Pope will give an historical overview of WVRHA. Members will = be informed about nomination requirements.
Committee Reports -=
Nominations	· &nbs= p; There will be board vacancies to fill in the c= oming year - Sister Fidler, Sara Jane Gainor, Sharon Giles, Al Michaels, Henry Taylor, Dave Sotak, Alicia Tyler, April Vestal. · &nbs= p; Nominations will be solicited at the membership meeting October 25. Nominees complete a nomination form. Then, materials = will be sent out to the membership for voting. · &nbs= p; Sara Jane Gainor proposed that Norma Bowyer fi= ll Henry Taylor’s position. · &nbs= p; Sara Jane Gainor proposed that Patty Crawford = fill Al Michaels’ President-Elect position. · &nbs= p; The Board discussed the need for an Archives Committee. Sandra Pope was appointed by Sara Jane Gainor.	Motion to leave Al Michaels’ seat vacant until after the election (Schenk/Fidler) Motion approved Motion to approve Norma Bowyer to fill Henry Taylor’s position (Holloway/Fidler) Motion approved Motion to accept Nomination Committee’s recommendation for Patty Crawford = to fill Al Michaels’ position as President-Elect (Schenk/Richardson) Motion passed Motion to form an Archives Committee (Chapman/Fidler) Motion approved. Sara Jane Gainor appointed Sandra Pope as chair of the Archives Committee.
Fundraising	The Silent Auction is Wednesday, October = 25 from 6:30-7:30 pm. Board members will solicit items for the = Silent Auction. Let Phil Schenk know what you are bringing. Items may be brought to the WVPCA office in Charleston, to Morgantown (call Kim Robinson at 293-4996) or to the conference. Susan Griffith Chapman will bring signs f= or the Silent Auction. Susan Griffith Chapman will check with conference planners about room plans for the Silent Auction items. Sara Jane Gainor and Elaine Bowen will be= sure that the auction items from Morgantown will be transported to the conference. Set up volunteers are Lew Holloway, Sharo= n Giles, Sandra Pope, and April Vestal. Sandra will send an email reminder.<= /o:p>
Membership	The board reviewed = the membership information in the conference registration brochure.
Bylaws	No report.
Communications=	No report.
*Fut= ure Meeting Dates*	October 24, 2006 at 5:00-7:30 pm at the WVRH Conference November 27, 2006 a= t 10:00 am via conference call December - TBA=
*Oth= er Business:*
SHEC	A decision needs to be made on partnering= with the State Health Education Council on their annual conference April 30-M= ay 2 in Morgantown. One possibility may be to report on the outcomes of the community forums. Lew Holloway will convene a group to explore this and make a recommendation to the Board. The group includes Patty Crawford, April Vestal, and Elaine Bowen. Sharon Giles will provide us with budget information.
Adjournment	Meeting adjourned a= t 1:23 pm.	Motion to adjourn (Richardson) Motion passed.

Please Note Meeting Dates:

October 24, 2006 at t= he WV Rural Health Conference, 5:00 – 7:30 pm

November 27, 2006 10:00-11:30 am conference call

Submitted by Elaine B= owen, Secretary

Minutes approved 10/2= 4/06