Board of Directors Meeting
Telephone Conference Call
April 24, 2006
M I N U T E S
Roll Call conducted by Sandra Pope (in the absence of Elaine Bowen).
Members Participating: Susan Ande= rson Borror, Patricia Crawford, Sara Jane Gainor, Sharon Giles, Al Michaels, Sal= ly Richardson, Phil Schenk, Dave Sotak,
Alicia Tyler and April Vestal. Sandra Pope was also in attendance.=
Members Absen= t: Elaine Bowen, Susan Chapman, S= ister Rebecca Fidler, Lew Holloway and Henry Taylor.
Call to Order= : April Vestal called the meetin= g to order and presided until Sara Jane Gainor was able to join the call.
Minutes:
April Vestal presented the minutes from the March 27, = 2006 meeting for approval. Sharon = Giles pointed out one change/correction – the balance in the treasury should have read $17,230.12. The min= utes were approved with this correction. (Michaels/Crawford)
Financial Rep=
ort:
Sharon Giles report the following:
&nbs= p; $19,507.12 unofficial balance
&nbs= p; 17,503.12 bank statement balance
&nbs= p; 1,962.88 Benedum bal= ance
The Financial Report was approved. (Tyler/Sotak)
New Business:=
Financial management contract with the West Virginia P= rimary Care Association (WVPCA) – the WVPCA is willing to contract with the WVRHA for 6% of the revenues. Sara Jane Gainor and Phil Schenk will work on a Letter of Agreement. The revenues will be based on actu= al deposits. The time frame for = check writing will be confirmed by Phil, but this will not be included in the agreement. WVPCA has the capa= bility to run credit cards. Phil will confirm whether or not there will be a fee for this service. There was concern expressed about completion of 1099s and state and federal reporting. Phil will discuss this with the WV= PCA CFO. We discussed whether or = not we will fall under the WVPCA umbrella as a 501 © 3, and whether or not we will use the WVPCA’s FEIN number.
Sharon Giles will follow up with the Secretary of Stat= e’s Office to gain clarification as to the current status of the WVRHA.
Budget – members discussed the current budget pr= oposed by Sara Jane Gainor.
IT Support Line – Since no one has talked with D= errick Day, Sara Jane will talk with him about charges for services.
Sara Jane reviewed and discussed all of the other diff= erent line items and budget figures. The budget was approved. (Sotak/Richardson)
Sara Jane reported that the MOU has been signed by Nan= cye Bazzle.
Communications
Committee: Sharon Giles
informed the group of the dates for Cover the Uninsured Week and asked how =
do
we move forward on issues such as this.&nb=
sp;
It was reported that we have supported this event in the past. The Board voted to become an
organization that supports CUW by joining
The Board also discussed exhibiting at conferences and= other events. Sharon Giles pointed = out that the role of the Communications Committee often overlaps with the Membership Committee. April V= estal agreed. The Board agreed that= the Communications and Membership Committees will together decide which events whereby the Association will exhibit. This will be based on the budget and account balance.
WV RHC Update= : Patricia Crawford reported tha= t the last conference call was utter chaos. However, track chairs and Dr. Hansbarger led good discussions regard= ing sessions and speakers.
Policy Committee: During the last Committee Meeting, the group agreed to proceed with a report card on all candidates. The Committee has developed a Time Line. WVRHA members are to identify policy issues that are important. This information will be used to g= et the report card established. Then= , we will have community meetings/forums – perhaps as many as three, two of which would be held before the general election. There was consensus among the Boar= d to move forward with this plan. Patricia Crawford asked about the status of the Robert C. Byrd endorsement. Sally Richardson reported that she has been in contact with Senator Byrd’s office, and they are supportive of our plans to produce the report cards. The Policy Committee will draft a = letter that will go out to the full membership.&n= bsp; It will be submitted and approved by the membership prior to the May Board meeting.
Membership Committee: Nothing to rep= ort.
Bylaws Committee: Nothing to rep= ort.
Nominations Committee: Nothing to rep= ort.
Fundraising Committee: Nothing to rep= ort.
The next meet=
ing
(face to face) will be held at the Braxton LRC. The meeting begins at 10:00 a.m.
Respectfully = submitted,
Sandra Y. Pop= e
&= nbsp;