WEST VIRGINIA RURAL HEALTH ASSOCIATION

West Virginia<= /st1:State> Rural Health Associati= on

Board of D= irectors Meeting

January 30, 2006=

Members Participating: Susan Anderson Borror, Elaine Bowen, Susan Grif= fith Chapman, Patricia Crawford, Sara Jane Gainor, Sharon Giles, Lew Holloway, Al Michaels, Dave Sotak, Alicia Tyler, April Vestal, Sandra Pope (ex-officio, = Past President)

Not Participating: Sister Rebecca Fidler, Sally Richardson, Phil Schenk, Henry Taylor

Call to Order/Roll Call: <= /p>
April Vestal called t= he meeting to order at 10:00 am.

Board Orientation:

New board members were provided with background information on the following:

            History of WVRHA – Sandra Pope

            Strategic Plan Over view and Accomplishments – April Vestal
            Structure of organization/By-Laws – Patty Crawford

            Committee Structure – Sara Jane Gainor

April also made recommendations for new members to be active and contribute to committee wo= rk.

Election of New Officers:<= /p>
Secretary – Lew Holloway nominated Elaine Bowen for Secretary. Alicia Tyler seconded the motion. Motion passed.

Treasurer - Dave Sotak nominated Sharon Giles for Treasurer. Patty Crawford seconded the motion. Motion passed.

President-Elect ̵= 1; Elaine Bowen nominated Al Michaels for President-Elect. Lew Holloway second= ed the motion. Motion passed.

Approval of Minutes:

The minutes from the = 12/4/05 meeting were approved without changes.

Financial Report:

Sharon Giles reported= that WVRHA had a balance of $8,153.97 on 1/24/06.

Income of $9,550 incl= uded the NRHA technical assistance grant ($9,500) and two new memberships ($50). Anticipated expenditures include:

            $948 to Stone Strategies for fall strategic planning session (not Benedum funds)

            $6,688.30 to Stonewall Resort for lodging stipends (from Benedum funds)

            $626.80 for travel reimbursements for stipends (from Benedum funds)

            $3,510 for 26 conference registrations stipends (from Benedum funds)

Sharon estimated there will be a balance of $3,000 aft= er these bills are paid.

There is a signed agr= eement with Community Voices (CV) that they will charge WVRHA 9% (of income) fee f= or service, or approximately $750/year. However, CV has not charged WVRHA to date. It was recommended that Sharon Giles meet with CV/Paul Green to discuss the agreement. <= /span>

Al Michael moved to a= pprove the financial report. Seconded by Dave Sotak. Motion approved.

Clarification of Executive Session Procedures:

The purpose of an exe= cutive session is for discussion of sensitive, confidential, and for board members only. Discussion content is not recorded in board minutes.

A motion to go into e= xecutive session was made by Al Michaels and seconded by Susan Griffith Chapman. Mot= ion approved.

Patty Crawford moved = to adjourn from executive session. Al Michaels seconded. Motion approved.=

Strategic Plan Update:

Sara Jane Gainor requ= ested that those with responsibilities for the Strategic Plan send to her a few d= ays before the next board meeting (2/27):

an update and/or revisions of committee wor= k on the Strategic Plan

committee goals

budget needs

committee meeting plans

Committee Reports:

No committee reports = were given.

Rural Health Day at the Legislature (February 20, 2006):

Sharon Giles reported= that the exhibit will be there and there will be giveaways. Dave Sotak reported = on some issues being discussed in the legislature. He will try to put some pol= icy information together for the membership.

NRHA Policy Institute (February 27-March 1, 2006= ):

Dave Sotak, Phil Sche= nk, and Lew Holloway plan to attend. They will share information from the institute= at the next meeting. Since we are well represented at the institute, funds may= be used to send someone to the Skill Building Workshop.

Meeting to Discuss Rural Health in WV:

April Vestal reported= on a meeting December 16, 2005 in C= harleston to discuss the future or rural health. This meeting included several indivi= duals from rural health in WV as well as the federal office of rural health policy and Secretary Walker. There was a lot of discussion and agreement that there would be a follow-up meeting in the future. Beverly Walter is coordinating this.

Outstanding Speaker Honorarium from WV RHC 2005:=

The Office of Rural H= ealth sent information about Martin Merry’s request of a $4,000 speaker fee plus expenses. Since he had signed an agreement that did not list a speaker fee, we should not be obligated to pay this. Sara Jane Gainor will communic= ate with the bureau on this and give an update 2/27/06.

Future Meeting Dates:

We will alternate fac= e to face and conference call meetings on the 4^th Monday of each mont= h in 2006. For conference calls, call 866-443-0073 (conference code 3044383009)<= /span>.

The next meeting will be 2/27/06 at 10:00 – 11:30 am by conference call.

Please reserve the fo= llowing dates:

            February 27 at 10:00-11:30 am (phone)

            March 27 at 10:00 am – 2:00 pm (Braxton County Learning Resource Center)

            April 24 at 10:00-11:30 am (phone)

            May 22 at 10:00 am – 2:00 pm (Braxton County Learning Resource Center)

            June 26 at 10:00-11:30 am (phone)

            July 24 at 10:00 am – 2:00 pm (Braxton County Learning Resource Center)

            August 28 at 10:00-11:30 am (phone)

            September 25 at 10:00 am – 2:00 pm (Braxton County Learning Resource Center)

            October 25 (1^st day of RH conference)

            November 27 at 10:00 am – 11:30 am (phone)

            December – NO MEETING

Other Business:

None.

A motion to adjourn w= as made by Lew Holloway and seconded by Al Michaels. Motion passed. The meeting adjourned at 2:19 pm.

Submitted by Elaine B= owen.

Revised and approved = 3/27/06.